Sample Business Letters

Here is a selection of sample business letters and other correspondence that you can copy and modify as you wish.
Letter Requesting Information
How to ask somebody to send you information.
Letter Sending Information
What to say when you send information.
Letter Changing Information
When a person or company changes important information, such as an address, price, or date, it is necessary to send valued customers a letter with the new information. This letter informs customers of a change in price.
Resume or CV
A resume (AmE) or CV (BrE) is usually requested by a prospective employer as a record of your qualifications and professional experience. CV stands for the Latin words "curriculum vitae", meaning "the course of one's life".
Covering Letter for Resume or CV
It is usual to send a covering letter (BrE) or cover letter (AmE) with your resume/CV when applying for a job.
Letter of Reference
Companies and other organizations often ask for a letter of reference. This is a character reference written by someone such as an ex-employer who knows the subject personally.
Letter of Resignation
Though it is not necessary to give a reason, it is standard business procedure to send written notice informing your employer that you are planning to quit your job.
Lay-off Notice
Companies and other organizations are usually required by law to present a written notice to employees informing them of a lay-off. This letter usually cites reasons for the lay-off, and acts as a formal apology. Employee rights may be included.
Letter of Invitation
It is often necessary in business to send an invitation to a person or group requesting their attendance at a special event.
Letter of Request for Payment
Sometimes it is necessary to remind customers that they owe you money!
Internal Memo or Memorandum
Memos are sometimes used internally to inform an entire company or department of something. This is an example of a memo referring to a staff Christmas party.
Welcome Email
It is a common business practice to welcome new staff members to a company. This is usually an informal note expressing best wishes and may contain contact information. Companies may also send welcome letters to other companies that move into a shared office building, or to visiting guest speakers and business travellers.
Business Correspondence Glossary
The letters above contain useful vocabulary you may want to use in your own business correspondence. If you decide to copy and modify any of these letters for your own personal use, make sure that you are choosing the correct words. This glossary offers simple definitions of the vocabulary used in these samples.

Requesting Information

Dreamtime Movies Universal Ltd
54 Oxford Road, Skagnes SK3 4RG
Tel:             0223 123 4567       Fax: 0223 765 4321
Email: info@dreamtimemovies.com.uk

Date

Lingua Services Galactic Ltd
69 Milk Street
LONDON SW7 6AW

Dear Sirs

Translation Brochure

I should be grateful if you would send us your brochure and price list about your translation services.
We are currently developing our sales literature and web sites and are interested in translating these into five languages apart from English.

I look forward to hearing from you.

Yours faithfully



Andrea Philips
Marketing Manager

Sending Information

Lingua Services Galactic Ltd
69 Milk Street, LONDON SW7 6AW, UK
Tel: +44 20 123 4567 Fax: +44 20 765 4321
Email: info@linguaservicesgalactic.com

---

Date

Ms Andrea Philips
Dreamtime Movies Universal Ltd
54 Oxford Road
Skagnes
SK3 4RG

Dear Ms Philips

Translation Services & Fees

Thank you for your letter of 22 January enquiring about our translation services.
Lingua Services Galactic offer a full range of translation services to help you in the development of sales literature and web sites. I have pleasure in enclosing our latest brochures and price list from which you can see that our prices are highly competitive.

I look forward to calling you in a few days.

Yours sincerely


James T Brown
Sales Manager

Enc: 3

Price Change Notice

Symphony of Sound
12 Main Street, Arrington, Tennessee, 37014
Tel:             (615) 395-8765      
November 21st, 20--
Alicia Hathoway
14 Sparks Rd
Arrington, Tennessee, 37014

Dear Ms. Hathoway:

Forthcoming Price Change

Season tickets for this year's symphony are going on sale next month and we wanted you to be among the first to know.

As you probably know, rental prices have skyrocketed throughout Tennessee this year. Due to our increase in rent at the Arrington Forum, we are finding it necessary to raise the price of our season tickets from $228 to $275. Single viewing tickets will also be subject to a price increase.

We hope that you will consider purchasing season tickets for next year despite this change. The Arrington Symphony has been together for 23 years, and relies on season-ticket holders to fill 25% of the seating at each event. Without your support the Arrington Symphony could be forced into retirement before its 25th anniversary.

To purchase tickets for the 20-- season, please visit our website at www.arringtonsymphony.net, or call the ticket agent representative at             (615) 395-8750      .

We look forward to having you in our audience again next year.

Yours truly,


Colin Fairchild
Promotional Director

Sample Resume/CV

	Thomas Crown
Objective	Seeking an International Sales Management position in Information Technology where my extensive sales experience will be used to the full
Experience	2003-present	Intelel Inc.	London, UK
	National Sales Manager
	Increased sales from £60 million to £100 million. Implemented Internet sales grossing £25 million. Doubled sales per representative from £5 to £10 million.
	2001-2003	Teletrona Systems	Edinburgh, UK
	Northern Sales Manager
	Increased regional sales from £95m to £200m. Suggested new services adding £35m to revenue. Expanded sales team from 30 to 60 representatives.
	1999-2000	ESS Holdings	Cambridge, UK
	Senior Sales Representative
	Increased sales by 300% annually. Closed deals with 100 major new accounts. Won over 25 competitor clients - adding £50 million to revenue.
	1996-99	ESS Holdings	Cambridge, UK
	Sales Representative
	Increased sales by 300% annually. Awarded company's top sales award each year. Developed 'Winning Presentations' training course.
Education	1992-96	London University	London, UK
	BA, Business Administration & Information Systems Captain of University Rugby Club
	1988-92	St Andrew's School	Plymouth, UK
	4 GCE 'A' Levels President of school's Drama Society
Interests	St Andrew's Board of Governors, rugby, drama, chess
17 King's Terrace, Richmond, Surrey, UK Tel:             +44 181 123 456       Email: tc@repu.co.un